Reimbursement

Staff travelling abroad from the Faculties of Humanities and Theology receive a grant to cover reasonable expenses relating to:
  • Travel to and from their destination (economy class flight or train travel in 1st or 2nd class). The tickets must be booked through Via Egencia
  • Domestic travel (to and from the airport in the home country and the destination country). The tickets must be booked through Via Egencia if possible
  • Only travels travels to and from the host university by public transport will be reimbursed. No reimbursement will be given for rental cars.
  • Accommodation which is also to be booked through Via Egencia.The accommodation is supposed to be in a reasonable vicinity of the host university
  • Subsistence allowance according to the rate applicable for the country in question (see here)
  • Some material (copies/texts for teaching, etc.)

How to proceed

  • When ordering tickets and accommodation through Via Egencia, state the cost centre of your department/division. If you have any uncertainties, ask the financial administrator at your department/division.
  • On your return, file your travel expense report in Primula res. Include expenses relating to material in the expense report.
  • Remember to keep all receipts and tickets and hand them over to the financial administrator at your department/division on your return.
  • One of the forms you fill in online is called “Mobility Costs”. Only once you have completed this does your department receive any Erasmus funds for your exchange.

Page Manager: Gisela.Lindbergkansliht.luse | 2020-06-11