Invigilated exams
Rules and instructions from Autumn 2023
As a student, you are responsible for being aware of the information provided by the institution regarding what is allowed and not allowed during exams. It is also your own responsibility to well in advance find out which examination room you should go to and where it is located.
- You can only take an exam for a course that you are currently registered in or have been registered in.
- You must always sign up for all invigilated exams, including regular exams and reexaminations. You sign up for exams through Ladok.
- You must never write an exam without valid photo identification.
- At the joint faculties of Humanities and Theology (HT), all invigilated exams are graded anonymously. Unique anonymous codes for each exam session are created and stored in Ladok.
Exam process – step by step
Before the exam:
You must sign up through Ladok for all invigilated exams. The registration period opens three weeks before the exam date and closes one week before the exam. If you cannot find the exam you want to sign up for or encounter any issues with the process, contact the course administrator for your subject of study.
- Only as many exam papers will be printed as there are registered students, so remember to sign up in advance!
- Register for exams via Ladok in the Student Portal.
- Log into Ladok.
- Choose ”Examinations”.
- Sign up for the exam.
During the exam
- We do not use the academic quarter for examinations. Arrive on time – preferably 15 minutes before the exam starts.
- If you arrive late, you will have to wait for 30 minutes until the next entry. Your writing time will be shortened, and it will not be compensated. After 30 minutes, the doors will be definitively closed, and you will be referred to the next exam session.
- Only those who have registered are guaranteed a seat to write the exam.
- The exam invigilators have the right to assign your seating position.
- Bring your photo identification and a black or blue ballpoint pen (ink pen) with you.
- At your writing place, you can have:
- pens and erasers
- writing paper provided by the exam invigilators
- food and drinks
- allowed aids as communicated by the teacher
- You are not allowed to have electronic devices, bags, or outerwear at your seat.
- Once the exam has started, the exam invigilator will perform an ID check and mark your anonymous code on the cover sheet. Write down your anonymous code on each individual exam paper.
- While the writing is in progress, any form of communication with other students is prohibited.
- Smoking breaks are not allowed.
- Toilet visits are conducted according to the exam invigilator's instructions. Cover your papers before leaving your seat.
- You cannot leave the exam room until at least one hour after the exam has started.
Submission
You are obligated to submit the entire written exam, even if you haven't answered any questions (a blank submission). A submitted exam will always be registered as an exam attempt. Double-check that your anonymous code is present on all pages and that it is written with a ballpoint pen and is legible. Remember that you should have written your anonymous code on all papers before the exam time ends.
During a fire alarm, power outage, or other situations requiring the evacuation of the examination room, the following procedures apply:
The exam is immediately terminated, and no further exams may be submitted. Students and exam invigilators must promptly leave the room, and any materials related to the exam must be left on the desks. Once the all-clear signal has been given, everyone can return to the room. However, you are not allowed to make any additional notations on your exam. Exams that were submitted before the evacuation will be graded and assessed, while those not submitted will be considered invalid, and the exam will need to be retaken at a later date.
You have the option to have your exam graded and assessed even if not all questions were answered and it was not submitted before the evacuation. In such a case, you must inform the exam invigilator immediately and submit your exam without making any changes or additions to it.
After the exam
- The teacher will not see your name, only the anonymisation code, when grading the exam.
- The teacher can only grade exams where the written content is readable.
- Once the exam is graded, the result associated with the anonymization code is entered into Ladok by the subject's course administrator.
- The grading process is anonymous, but not the final grading (assigning grades). Before the examiner attests the result, they can see to whom each code belongs (as required by Swedish law).
- After the result is attested, you will receive an email, and you can log in to Ladok for students to view your result.
- Graded exams may be handed out by the teacher, often during an exam review session. If this doesn't happen, or if the student is not present during the review, the exams can be collected at the receptions at LUX or SOL, unless the teacher provides other information. Please note that graded exams are typically not sent home to the student.
- Please be aware that graded exams are considered public documents, and copies can be requested by the public (e.g., other students).
If you want to access your anonymisation code later (useful for the exam review session), you can retrieve it in Ladok for students starting from the first calendar day after the exam.
- If an exam invigilator discovers or suspects cheating, they have an obligation to report it.
- If an investigation reveals that a student has deliberately cheated during an exam, the Disciplinary Board may impose disciplinary measures, such as suspension from both classes and examinations for up to six months.
- An exam invigilator has the right to dismiss any student who disturbs and/or hinders their fellow students from completing the exam.
- Read more at Cheating, disruption and harassment (lunduniversity.lu.se)
If you missed registering for an invigilated exam in Ladok, there might be a small chance for you to still take the exam, provided that there are available seats in the exam room and enough exam papers printed. However, you cannot remain anonymous and will need to write your personal identification number and name on the participant list and the submitted exam.
You must inform the exam invigilator that you haven't registered earlier and wait outside the exam room until the registered students have entered. Since registered students may be allowed to arrive up to half an hour late for the exam, you might have to wait for 30 minutes to be let in. This time will not be compensated. If you start an exam without prior registration and without informing the exam invigilator about your missing registration, your exam will not be graded.
Written invigilated exams and supervised online exams on Zoom (both regular exams and reexaminations) require mandatory registration via Ladok.
Written invigilated exams are graded anonymously. Take-home exams that are comparable to invigilated exams should also be anonymized (i.e., take-home exams where the written task is the same for everyone and not part of a multi-step writing process).
Anonymous grading does not apply to oral exams, quizzes, or assignments.
At present, Zoom-supervised exams cannot be graded anonymously while maintaining legal certainty.
Valid types of photo ID (please, check the validity date):
- Swedish passport
- Swedish driving licence
- Swedish national identity card
- Swedish ID card for residents issued by the Swedish Tax Agency
- National identity card issued by an EU/EEA country
- Foreign passport
Please note that LU card is not accepted, and provisional passports do not constitute a valid form of identification. You can not use an e-identification – you must have a physical ID.
Students with photo identification from abroad
In situations where a foreign ID document is used, it is recommended that the student present their LU card as a supplement to the approved physical photo ID as described above. The LU card is not itself a valid form of identification.
Identification of students with protected identity
If a student’s personal data is restricted in Ladok, they must present an “alias certificate” (confirming their name and personal number in Ladok). The personal identity number on the student’s ID document and the attendance list are different and the certificate shows both personal numbers. When confirming their identification in connection with an exam, the student presents a valid ID document with one of the personal identity numbers stated on the alias certificate.
If you are entitled to accommodations during the exam situation (such as extra writing time, individual seating, etc.), you should notify your study counsellor two weeks before the exam. You must also register for the exam/re-exam through Ladok.
If you register late, there is a significant risk that we won't have enough time to arrange for a suitable venue, exam invigilator, or computer if needed. In such a case, you will have to take the exam without accommodations.
Even if you write the exam in a separate room, the exam invigilator will provide you with an anonymous code (assuming you have registered for the exam/re-exam in Ladok).
Read more about exam support at lunduniversity.lu.se: Students with disabilities
